The Business Master (3rd Edition)

home *** CD-ROM | disk | FTP | other *** search

/ The Business Master (3rd Edition) / The Business Master (3rd Edition).iso / files / windssor / ltrwin / ltrwin21.doc < prev next >

Wrap

Text File | 1992-12-12 | 57.5 KB | 1,336 lines

LTRWIN21.DOC--Use PRINTMAN.BAT to print these docs, NOT WordPerfect! The L e t t e r h e a d K i t (Windows) V 2 . 1 =================================================== Letterheads, Faxes, Invoices, and Message Graphics for WordPerfect 5.1 Windows version Requires WordPerfect for Windows 5.2 or 5.1, 5.1 Must be Interim Release 4/30/92 or Newer A Shareware Package from: Jerry Stern Science Translations P. O. Box 20234 Baltimore, MD 21284-0234 _______ ____|__ | (R) --| | |------------------- | ____|__ | Association of | | |_| Shareware |__| o | Professionals -----| | |--------------------- |___|___| MEMBER All materials (C) Copyright 1992 Jerry L. Stern All Rights Reserved Introduction and QUICK REFERENCE are on page 10 What's New? See page 11 All Rights Reserved (C) Copyright 1992 Jerry Stern L E T T E R H E A D K I T ( Windows ) V. 2.1 2 Table of Contents ================= DEFINITION OF SHAREWARE . . . . . . . . . . . . . . . . . . . 3 DISCLAIMER-AGREEMENT . . . . . . . . . . . . . . . . . . 3 REGISTRATION . . . . . . . . . . . . . . . . . . . . . . . . 5 ASP Ombudsman . . . . . . . . . . . . . . . . . . . . . 5 DESCRIPTION OF FILES . . . . . . . . . . . . . . . . . . . . 6 INSTALLATION . . . . . . . . . . . . . . . . . . . . . . . . 7 INSTALLING THE FILES . . . . . . . . . . . . . . . . . . 7 FILE SHARING BETWEEN DOS AND WINDOWS . . . . . . . . . . 8 SAVING HARD DRIVE SPACE . . . . . . . . . . . . . . . . 9 INTERNATIONAL USERS . . . . . . . . . . . . . . . . . . 9 INTRODUCTION & QUICK START . . . . . . . . . . . . . . . . . 10 Upgrading from The Letterhead Kit/Windows 2.0 . . . . . 11 Interim Releases . . . . . . . . . . . . . . . . . . . . 11 USING A PRE-PRINTED LETTERHEAD . . . . . . . . . . . . . 12 SAVING A GRAPHIC TO FILE FROM A DOCUMENT . . . . . . . . 12 RUNNING THE MACROS . . . . . . . . . . . . . . . . . . . . . 13 HELP! . . . . . . . . . . . . . . . . . . . . . . . . . 14 LETTER . . . . . . . . . . . . . . . . . . . . . . . . . 14 FAX . . . . . . . . . . . . . . . . . . . . . . . . . . 14 BILL . . . . . . . . . . . . . . . . . . . . . . . . . . 14 PAYME, SHIPME and LABELME . . . . . . . . . . . . . . . 15 SIGN . . . . . . . . . . . . . . . . . . . . . . . . . . 15 EDITING EQUATIONS AS TEXT . . . . . . . . . . . . . . . . . . 17 TROUBLE-SHOOTER'S GUIDE . . . . . . . . . . . . . . . . . . . 19 ERROR MESSAGE APPEARS . . . . . . . . . . . . . . . . . 19 PAYMENT GRAPHICS PRINT BADLY . . . . . . . . . . . . . . 19 FORMS PRINT VERY SLOWLY . . . . . . . . . . . . . . . . 19 FOR FASTER PRINTING, TRY: . . . . . . . . . . . . . . . 19 THE GRAPHICS TEXT DOES NOT PRINT IN THE CORRECT FONT . . 20 WP/WIN REDRAWS THE FAX AND BILL TABLES SEVERAL TIMES . . 20 DRIVER RESOURCE FILES, SPECIAL CHARACTERS, AND DRAWPERFECT . 21 WP.DRS . . . . . . . . . . . . . . . . . . . . . . . . . 21 WPSMALL.DRS . . . . . . . . . . . . . . . . . . . . . . 21 International Expanded DRS File . . . . . . . . . . . . 21 WP.DRS--Shipped with DrawPerfect 1.1 . . . . . . . . . . 22 INDEX . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23 All Rights Reserved (C) Copyright 1992 Jerry Stern L E T T E R H E A D K I T ( Windows ) V. 2.1 3 DEFINITION OF SHAREWARE ======================= Shareware distribution gives users a chance to try software before buying it. If you try a Shareware program and continue using it, you are expected to register. Individual programs differ on details--some request registration while others require it; some specify a maximum trial period. With registration, you get anything from the simple right to continue using the software to an updated program with printed manual. Copyright laws apply to both Shareware and commercial software, and the copyright holder retains all rights, with a few specific exceptions as stated below. Shareware authors are accomplished programmers, just like commercial authors, and the programs are of comparable quality. (In both cases, there are good programs and bad ones!) The main difference is in the method of distribution. The author specifically grants the right to copy and distribute the software, either to all and sundry or to a specific group. For example, some authors require written permission before a commercial disk vendor may copy their Shareware. Shareware is a distribution method, not a type of software. You should find software that suits your needs and pocketbook, whether it's commercial or Shareware. The Shareware system makes fitting your needs easier, because you can try before you buy. And because the overhead is low, prices are low also. Shareware has the ultimate money-back guarantee--if you don't use the product, you don't pay for it. DISCLAIMER-AGREEMENT -------------------- Users of The Letterhead Kit must accept this disclaimer of warranty: "THE LETTERHEAD KIT IS SUPPLIED AS IS. THE AUTHOR DISCLAIMS ALL WARRANTIES, EXPRESSED OR IMPLIED, INCLUDING, WITHOUT LIMITATION, THE WARRANTIES OF MERCHANTABILITY AND OF FITNESS FOR ANY PURPOSE. THE AUTHOR ASSUMES NO LIABILITY FOR DAMAGES, DIRECT OR CONSEQUENTIAL, WHICH MAY RESULT FROM THE USE OF THE LETTERHEAD KIT." The Letterhead Kit is a "shareware program" and is provided at no charge to the user for evaluation. Feel free to share it with your friends, but please do not give it away altered or as part of another system. The essence of "user-supported" software is to provide personal computer users with quality software without high prices, and yet to provide incentive for programmers to continue to develop new products. If you find this program useful and find that you are using The Letterhead Kit and continue to All Rights Reserved (C) Copyright 1992 Jerry Stern L E T T E R H E A D K I T ( Windows ) V. 2.1 4 use The Letterhead Kit after a reasonable trial period, you must make a registration payment of $10. to Science Translations. The $10. registration fee will license one copy for use on any one computer at any one time. You must treat this software just like a book. An example is that this software may be used by any number of people and may be freely moved from one computer location to another, so long as there is no possibility of it being used at one location while it's being used at another, just as a book cannot be read by two different persons at the same time. Commercial users of The Letterhead Kit must register and pay for their copies of The Letterhead Kit within 30 days of first use or their license is withdrawn. Site-License arrangements may be made by contacting Science Translations. Anyone distributing The Letterhead Kit for any kind of remuneration must first contact Science Translations at the address below for authorization. This authorization will be automatically granted to distributors recognized by the ASP as adhering to its guidelines for shareware distributors, and such distributors may begin offering The Letterhead Kit immediately. (However, Science Translations must still be advised so that the distributor can be kept up-to-date with the latest version of The Letterhead Kit.) You are encouraged to pass a copy of The Letterhead Kit along to your friends for evaluation. Please encourage them to register their copy if they find that they can use it. All registered users will receive a copy of the latest version of The Letterhead Kit system, including the current version on disk, a bonus disk of letterhead samples, and a reference card of all the message graphics. Registrations, Site Licenses, and Permission to distribute are available from: Jerry Stern, Science Translations, P. O. Box 20234, Baltimore, MD 21284-0234, Phone and FAX 410-661-2224. Site license information is in the file PRODUCTS.DOC. (This section written by Paul Mayer, the author of GRAB Plus, and provided courtesy of the Association of Shareware Professionals.) All Rights Reserved (C) Copyright 1992 Jerry Stern L E T T E R H E A D K I T ( Windows ) V. 2.1 5 REGISTRATION ============ The Letterhead Kit V. 2.1 is shareware, or "Try before you buy" software. You may copy this entire package and pass it on unchanged to other WordPerfect users. If you use the program, you must register. Basic registration is $US 10. or $CN 15., and a variety of payment types are listed in the file REGISTER.DOC, including Visa and MasterCard. All credit card orders are billed in U.S. currency. Send registrations to: Or Phone or FAX to: Jerry Stern 410-661-2224 Science Translations PO BOX 20234 Outside U.S. & Canada Baltimore, Maryland 21284-0234 add $2.00 Shipping. (Specify disk size.) Maryland residents add 5 per cent sales tax. Registered users receive a bonus disk of additional letterhead samples, a quick reference card showing all thirty message graphics, technical support for up to one year, and notification of upgrades, with special pricing for registered users. Support is by mail, FAX, or phone, at the same address and phone number used for registration, or via the SciTrans support conference on the Rosedale Data Line BBS at 410-866-4554 (USR-DS v.32bis, v.42bis HST 16.8k, 4 lines). Jerry Stern is a member of the Association of Shareware Professionals (ASP). ASP wants to make sure that the shareware principle works for you. If you are unable to resolve a shareware-related problem with an ASP member by contacting the member directly, ASP may be able to help. The ASP Ombudsman can help you resolve a dispute or problem with an ASP member, but does not provide technical support for members' products. Please write to The ASP Ombudsman, at 545 Grover Road, Muskegon, MI 49442, or send a CompuServe message via CompuServe Mail to: ASP Ombudsman 70007,3536. Jerry Stern is also a WordPerfect Certified Resource. That certification is WordPerfect Corporation's assurance that such a person has been extensively tested on product knowledge of WordPerfect for DOS and WP Office, and has passed a multiple-part examination with a score of 90% or better in every section of the test. WordPerfect and WP Corp are registered trademarks of WordPerfect Corporation within the U.S. and Canada. WordPerfect Office is a trademark of WordPerfect Corporation worldwide. MS-DOS and Windows are trademarks of Microsoft Corporation. All Rights Reserved (C) Copyright 1992 Jerry Stern L E T T E R H E A D K I T ( Windows ) V. 2.1 6 DESCRIPTION OF FILES ==================== The files listed below should be included in your copy of The Letterhead Kit 2.1 for Windows. If any are missing, the package is incomplete. Users will receive a current and complete copy when they register. REGISTER.DOC Order form for registering The Letterhead Kit for Windows and other products. PRODUCTS.DOC Other wonderful products from Jerry Stern and Science Translations, including GRAPHCAT, BOOKBILD, the Letterhead Kits for DOS and Windows, and the Wood Clips collections of clip art. All the files below should share the file date 12-12-92, and the time 2:10 AM. If any other time or date appears, they have been tampered with since leaving Science Translations. In addition to the two files above, there should be exactly 53 files, and the sizes MUST match the sizes shown below. README.NOW (1,350) One screen of introductory information. View it from WordPerfect File Manager. PRINTMAN.BAT (590) and SETUP.BAT (2,766) Printing and installation batch files. See instructions on page 7. LTRWIN21.DOC (58,907) This instruction manual. LETTER.WCM (2,476), FAX.WCM (2,660), and BILL.WCM (2,689) Forms retrieval macros. LETTER-W.FRM (7,161), FAX.FRM (2,606), and BILL.FRM (3,689) Forms. SAMPLE01.LET (19,133), SAMPLE02.LET (14,910), and SAMPLE03.LET (19,895) Sample letterheads. PAYME.WCM (10,719), SHIPME.WCM (9,247), and LABELME.WCM (9,235) Macros to add graphics to documents. SIGN.WCM (2,775) Signature macro HELP!.WCM (9,233) Help, and menu installation. LTRHEAD.WWB (35,170) BUTTON BAR for The Letterhead Kit macros. Various WPG (73,808 total) 30 message graphics. AUTOGRPH.WPG (15,348) Sample signature for SIGN.WPM VENDOR.DOC (5,108) Contains information for vendors and sysops, including product descriptions and permission to distribute. DESC.SDI (61) A special description line for bulletin boards. FILE_ID.DIZ (377) A special screen of introductory information for bulletin boards. All Rights Reserved (C) Copyright 1992 Jerry Stern L E T T E R H E A D K I T ( Windows ) V. 2.1 7 INSTALLATION ============ If you are reading these files on screen, you may print them with the PRINTMAN.BAT batch file. (Don't print them from WordPerfect-- they are formatted with page breaks for printing from DOS.) You do not need to exit Windows--from the Windows Program Manager, choose File, and then Run. Type each command as it appears below, and press (Enter). An easier way to run the PRINTMAN and SETUP batch files is to go to DOS by double-clicking on the MS-DOS prompt icon, usually installed in the Accessories group. (Type EXIT when ready to return to Windows.) From the DOS prompt, log to the directory holding The Letterhead Kit distribution files. Start the PRINTMAN file by typing it like this: printman lpt1 (where lpt1 is the name of your printer --change it as needed for your system.) INSTALLING THE FILES -------------------- Before installing the letterhead files, make a backup copy of the distribution disk, and store the original disk in a safe place, preferably in a different location than the backup copy of the disk. Install the files from the backup disk, not the original. The Letterhead Kit must be installed on your hard drive to be used. The SETUP batch file will create a directory for the files needed by The Letterhead Kit. If you plan to also use the DOS version of The Letterhead Kit 2.0, it is STRONGLY RECOMMENDED that you use the directory `c:\ltrhead' for these files. Unlike previous versions of The Letterhead Kit, the forms and graphics used by the package may be in any directory, and the SETUP batch file will copy them to any location you wish. You must tell the SETUP batch file what directory is being used to hold your WordPerfect for Windows macros. If you don't know where WP/Win keeps your macros, look in the File menu, choose Preferences, choose Location of Files, write down the entry under Macros/Keyboards/Button Bars, and click on Cancel to exit the Preferences box. To install The Letterhead Kit macros, run the batch file SETUP.BAT from the DOS prompt while logged to The Letterhead Kit distribution disk or directory. Type: setup c:\ltrhead c:\wpwin\macros (where c:\wpwin\macros is the location used by WordPerfect to hold its macros.) All Rights Reserved (C) Copyright 1992 Jerry Stern L E T T E R H E A D K I T ( Windows ) V. 2.1 8 Or type: setup d:\ltrhead d:\wpwin\wcm (where d:\wpwin\wcm is the location used by WordPerfect to hold its macros.) The setup batch file does three things: 1) It will create a directory for your letterhead forms and message graphics. 2) It will copy the macros and button bar to the directory you identify as the WP/WIN macro directory. 3) It will create a configuration file, called LTRHEAD.CFG, in your WP/WIN macro directory. The Letterhead Kit macros need this file to identify where your forms and graphic messages are kept. Once SETUP finishes copying files, you are ready to start using The Letterhead Kit. If you need to move your letterheads, forms, and message graphics, you may locate them in any directory you wish, but you must edit the LTRHEAD.CFG file manually, or run SETUP again to re-install the files in their new location, and create a new configuration file. The configuration file should be an ASCII text file, containing only the drive letter and path of the directory holding the letterhead files. FILE SHARING BETWEEN DOS AND WINDOWS ------------------------------------ If you also use The Letterhead Kit DOS version 2.0, the packages will share the c:\ltrhead directory, and use the same graphics and forms, except for the main letterhead forms, LETTER-W.FRM and LETTER-D.FRM. Because sharing the same file between the DOS and Windows versions of WP will usually cause reformatting and font changes, The Letterhead Kits use different letterhead forms. The two forms, as shipped, are different but interchangeable. Once you have created your own custom letterhead, save it as LETTER-W.FRM from WP/Win, retrieve it into the DOS version of WP, make any font changes needed, and save it as LETTER-D.FRM. Both files should be in the same directory as the other forms and graphics files. IMPORTANT: WordPerfect for Windows cannot handle some rotated images. Two of the graphics shipped with versions 1.0 and 2.0 of The Letterhead Kit/DOS will not display or print properly if used with Windows. (PRIORITY.WPG and RUSH1.WPG will partially blank out.) The versions of these files in this package will work properly with both packages. When installing both packages, install the DOS version first, and then the Windows version, and the newer versions will be placed in your letterhead directory for sharing. All Rights Reserved (C) Copyright 1992 Jerry Stern L E T T E R H E A D K I T ( Windows ) V. 2.1 9 SAVING HARD DRIVE SPACE ----------------------- The new directory will need slightly less than 360K of hard disk space for the entire package, and after you have customized your letterhead you may delete the files with LET, NOW, DIZ, BAT, and DOC extensions. The macros and button bar must remain in the WP/Win macro directory, but the duplicate copies in the C:\LTRHEAD directory may be deleted (extensions WCM and WWB). Only the FRM and WPG files must remain in C:\LTRHEAD, and will use about 110K. INTERNATIONAL USERS ------------------- WordPerfect Corporation's current method of making WP/WIN macros compatible across language editions and modules is to provide the file WP{WP}US.WCD with every language version of WordPerfect for Windows. You will also have a second version of the WCD file, such as WP{WP}UK.WCD. If you make changes in any macro in the Letterhead Kit for Windows, you will need the US version installed when you compile (first run) the edited macros. DO NOT change the name of the WCD file in the Application statement in these macros--if you do, you will have to translate every line of the macro to match your language module. According to WP Corp., US English macros are NOT identical to UK, Canadian, or Australian English macros. All Rights Reserved (C) Copyright 1992 Jerry Stern L E T T E R H E A D K I T ( Windows ) V. 2.1 10 INTRODUCTION & QUICK START ========================== WordPerfect 5.1 for Windows can create letterheads, invoices, and fax transmittal forms that look professionally printed. The table feature creates the boxes within the fax and invoice forms, and large print can be used in letterheads, even on printers without large fonts, by creating the large text with either the Equation Editor or with DrawPerfect. Users of Windows 3.1 can use TrueType scalable fonts for large type, and upgrading to Windows 3.1 is highly recommended for both the typeface enhancements and the improvements in speed and reliability. The macros, templates, and button bar in this guide will allow you to create fax transmittal forms on your new letterhead, to prompt your clients for quick payments, to guide shippers with delivery instructions, and to guide your office staff with informational messages. To get started quickly, follow these steps: 1) Copy the files to your hard disk--Use the DOS batch file SETUP.BAT, included with this package, to automatically install the files in the C:\LTRHEAD and WP/Win macro directories. See page 7 for installation help. 2) Try out the macros. (There are instructions for running macros on page 13.) Begin by loading the LTRHEAD button bar, running the LETTER macro; then clear the screen and run BILL to create an invoice, type some amounts in the invoice and total it with WordPerfect's RECALC macro, and add a payment graphic to it with the PAYME macro. Print a sample, and adjust your print graphics quality if needed (see page 19). 3) Browse thorough the other sample letterhead files, which have filenames with the "LET" extension. 4) Rename LETTER-W.FRM to LETTER.OLD. 5) Edit the sample that you have chosen, substituting your own graphic if you wish, and editing the equation text as needed. The sample letterheads were designed to print on any printer, so the fonts are usually smaller than may fit on some pages. The text sizes can be enlarged or reduced to suit your needs. (Equation Editor hints are on page 17.) Or if you are using Windows 3.1 and a TrueType font driver, delete the equations and replace them with scaled text. Save the file as LETTER-W.FRM, in the C:\LTRHEAD directory. 6) Edit, if desired, BILL.FRM and FAX.FRM to customize your invoice and fax cover sheet formats. DO NOT include the letterhead as a part of these forms; they should contain only the All Rights Reserved (C) Copyright 1992 Jerry Stern L E T T E R H E A D K I T ( Windows ) V. 2.1 11 ADDITIONAL formatting and text required for these special formats. Suggestions: Add a "Pages Attached" area to the fax, or "Payment Received" to the bill. 7) Print a sample. Be sure to test the forms by retrieving them with the matching macro, and adding text before printing. You may need to add a hard return or three at the end of your letterhead to position the start of the text correctly. Upgrading from The Letterhead Kit/Windows 2.0 --------------------------------------------- Version 2.1 of The Letterhead Kit/Windows can install directly over version 2.0. Your letterhead and forms will not be overwritten. Use the new version as you did 2.0. Here are the differences between 2.0 and 2.1: In version 2.0 of The Letterhead Kit/Windows, a macro called RECALC was provided to update any formulas in tables. WordPerfect Corporation has added a macro of the same name to the 4/92 interim release of WP/WIN 5.1, and to 5.2, so RECALC.WCM is no longer a part of The Letterhead Kit. The macro provided by WP Corp. provides the same functions. The Letterhead Kit/Windows 2.1 now supports WP/WIN 5.2 in addition to WP/Win 5.1 (4/92 release or newer). Those users who wish to use a different directory than c:\ltrhead for their letterheads and forms no longer need to edit macros--there is a new configuration file, created by the SETUP batch file, that keeps track of the file locations. For those users who choose to use a scanned signature, it is now possible to adjust the printed size of the signature. See page 15 for instructions. Interim Releases ----------------- Writing software in a macro language is like controlling a rowboat by towing it from a distance of five parsecs. The Letterhead Kit for Windows should work with all future releases of WP/WIN 5.*. BUT, sometimes new "features" disable old features, as they did in the DOS 3/9/92 change to the list files options. When this happens, try turning "off" the new features if the macros don't seem to like the new release. When in doubt, write for support--there will be either a fix or a new release, as needed, to fix any problems caused by new features. All Rights Reserved (C) Copyright 1992 Jerry Stern L E T T E R H E A D K I T ( Windows ) V. 2.1 12 USING A PRE-PRINTED LETTERHEAD ------------------------------ If your letterhead is already printed, you can still use The Letterhead Kit macros to help you use it. When you create your own version of the LETTER-W.FRM, place only these codes in it, in the order below. 1) If you are using a printer with multiple bins, begin the document with a Paper Size code that will tell WordPerfect which bin to find your printed letterhead in. Next, press Tab, and Shift-Tab (margin release), and add a second Paper Size code for a standard blank page. If you are using a Windows printer driver in WP/WIN 5.1, no bin options are available. 2) Add a header or footer or page numbering code and a first page suppress code to keep the headers and page numbers from overprinting your letterhead. 3) (REQUIRED) An advance to position code. (Choose Layout, Advance, To Position, and type the starting point on the page where the first line of text may be printed.) SAVING A GRAPHIC TO FILE FROM A DOCUMENT ---------------------------------------- Each of the sample letterheads included with The Letterhead Kit for DOS, The Letterhead Kit for Windows, and each of their bonus disks contains a graphic from the Wood Clips Clip Art Collections. Between the forms LETTER-D.FRM and LETTER-W.FRM, and the SAMPLE__.LET forms from both packages and their bonus disks, there are 22 different graphics stored within the forms. (The bonus letterheads for the DOS and Windows versions of The Letterhead Kit are different from each other, but each sample is usable in both packages.) You can save a graphic that is inside a document, so that you can use it elsewhere. First, open the document normally. Next, double-click on the graphic to enter the Figure: Editor screen. Choose File, Save As, type a file name, using a .WPG extension, and press (Enter). WordPerfect will save the image to a graphic file. Click on Close to return to the document screen. All Rights Reserved (C) Copyright 1992 Jerry Stern L E T T E R H E A D K I T ( Windows ) V. 2.1 13 RUNNING THE MACROS ================== Once the macros have been installed in WP/Win's macro directory, they may be run in several different ways. The easiest methods are the Button Bar and the Macro Menu, in (1) and (2): 1) You may run macros from the Button Bar, once they have been installed. To choose the LTRHEAD button bar, which already has all The Letterhead Kit for Windows macros installed, choose View from the menu, choose Button Bar Setup, Select, and double-click on LTRHEAD.WWB. The menu bar will appear, showing options for each macro. A macro may be run from the Button Bar by clicking the button marked with the macro or feature needed. 2) You may add the Letterhead macros to the Macro menu, by playing the HELP! macro. Click OK on the first screen; a dialog box will appear, explaining what the macro will do. Click OK to install the macros on the menu. A macro may be run from the macro menu by clicking on Macro, and then clicking on the macro description that appears at the bottom of the pull-down menu. Up to nine macros may be run from the Macro menu. If more than two macros are already in place on the menu, then not all of the letterhead macros will be added. If this applies to your system, you may remove any extra macros (before running HELP!.WCM) by choosing Macro, Assign to Menu, highlighting each macro you would like to delete, and clicking on Delete. Click OK when you have finished, and then run HELP!.WCM to add the letterhead macros. 3) You may choose Macro from the menu bar, select Play, click on the macro you would like to start, and click the Play button. You may need to scroll down the list to find your macro, and you may double-click on the macro name to start the macro without using the Play button. 4) You may use the shortcut key for playing a macro. (This shortcut is the same for users of BOTH the CUA keyboard and the WP5.1/DOS keyboard.) Press Alt-F10, type the macro name, and press (Enter). 5) You may assign individual macros to nearly any key. See the WordPerfect for Windows Reference manual, in the section "Keyboard Layout: Edit," for instructions. All Rights Reserved (C) Copyright 1992 Jerry Stern L E T T E R H E A D K I T ( Windows ) V. 2.1 14 HELP! ----- The HELP! macro provides two functions. First, it displays a quick reference window describing what each macro in The Letterhead Kit does. Second, it adds The Letterhead Kit macros to the WP pull-down macro menu. To just look at the quick reference display, run HELP!, and click on CANCEL when done. To add the macros to the pull-down menu, click on OK in both dialog boxes. Only nine macros will fit on the pull-down menu, and the new ones will be added at the bottom of the list. If there are already more than two macros on your menu, not all of the new ones will fit--this will not cause an error, but any macros beyond the ninth will not be added to the menu. LETTER ------ When you run the LETTER macro, no matter which of the methods you have chosen for running the macro, the results will be the same. From an empty document, LETTER will retrieve the letterhead, add the date as text at the bottom of the form, and place the cursor in the proper position for you to begin typing your letter. If the document is not empty, LETTER will automatically position the letterhead and date above the existing text. The FAX macro will also position existing text AFTER the form, but the BILL macro will position old text after the letterhead and date, but BEFORE the invoice box. FAX --- The custom letterhead may be used as a fax transmittal form. The macro FAX automatically retrieves both the letterhead and the fax transmittal. When the macro ends, the cursor will be in the "To:" line of the Fax address block. Type the name and address or fax telephone number, and end each line by pressing (Enter). The cursor will jump to the next line of the form only after pressing (Enter)--WordPerfect's automatic line wrap feature has been turned off inside the table used to create the fax form. BILL ---- The custom letterhead may be used on an invoice. The macro BILL automatically retrieves both the letterhead and the invoice. When the macro ends, the cursor will be in the first box at the top of All Rights Reserved (C) Copyright 1992 Jerry Stern L E T T E R H E A D K I T ( Windows ) V. 2.1 15 the date column. The date above the table will already contain the current date. End each line by pressing (Enter). The cursor will jump to the next line of the form only after pressing (Enter)--WordPerfect's automatic line wrap feature has been turned off inside the table used to create the invoice. You may change the length of the invoice table very easily. If you are using the LTRHEAD Button Bar, position the insertion point anywhere within the table and click on TblOpts. The Table Options dialog box will appear. (If the insertion point is outside the table area, the TblOpts button will be shaded and unavailable.) If you are not using the LTRHEAD Button Bar, you may position the insertion point within the table, choose Layout, Tables, and Options to display the Table Options box. In the Table Options dialog box, press Tab once to skip to the Rows box, and type in the new number of rows you would like in the table, including two rows for the title and column headings rows, and press Enter. PAYME, SHIPME and LABELME ------------------------- The macro PAYME is used to add graphics to the invoice, or any other document. These graphics are similar to the expensive labels available for collecting overdue accounts. SHIPME adds messages such as "Rush!" or "Next Day Air!" or "Magnetic Media-- Do Not Bend!" LABELME adds general office messages, like "Confidential" or "OK to pay" or "Draft." A complete printed index of all thirty message graphics is sent to all registered users of The Letterhead Kit. To add a message graphic to a document, start the PAYME, SHIPME, or LABELME macro. A list of the messages available will appear on the screen. Select the graphic by highlighting the matching text line, and then press Enter or click on OK to add the graphic at the current insertion point. SIGN ---- The SIGN macro adds the graphic named AUTOGRPH.WPG to the current document at the insertion point. The sample AUTOGRPH.WPG file included with The Letterhead Kit is of the most famous signature available--"made large so that the King can read it without his spectacles." You will probably choose to substitute your own scanned signature. All Rights Reserved (C) Copyright 1992 Jerry Stern L E T T E R H E A D K I T ( Windows ) V. 2.1 16 NEW in version 2.1: If your scanned signature does not print in the correct size, you may change it easily. On the second line of the SIGN.WCM macro, there is an Assign statement for the variable "big." To change the size of the signature, open the file normally, and change the text 1.0" to the size that you choose. You may use whatever measurement unit you have chosen as your default, whether inches, centimeters, or points, but it is a good idea to include the unit character in the size. For example, to set the signature to a height of two centimeters, change the "big" value to "2c" or "2.0c". Resave the file under its original name by choosing File, Close, and then choosing Yes at the save prompt. The first time you run a macro that has been edited, WordPerfect will automatically compile it. This will add several seconds to the waiting time while the Macro Facility runs. After the first run, the macro will run at its normal speed. After compiling the macro, edit the button bar "ltrhead.wwb" to include the updated versions of the macro. As shipped, the letterhead button bar does not use the "macro on disk" feature to save disk space, because that feature can cause a problem when the button bar is used on different systems, with the macros in different locations. However, when you edit the button bar, you may use that option if you prefer. To edit the button bar, choose View, Button Bar Setup, Edit. For each macro that has been edited, drag the macro button off the bar, click on "Assign Macro to Button..." and choose the edited version of the macro. It should appear at the extreme right of the bar--drag it to the spot on the bar where the original macro was located. When you have finished making changes, click on OK to store the edited button bar. If the message "Macro is Not Current" appears when you try to add a button, then you have not compiled the macro. Cancel out of the button bar edit, run the macro normally, and then try again. SCANNED LOGOS: Registered users may also choose to have their logo or signature scanned at 400 dots per inch and converted to WPG format. Enclose $5.00 additional for each logo version to be prepared. IMPORTANT: Include a clean copy of your logo, preferably shipped as a sandwich between two index cards. Use a non-textured white paper. Signatures scan best when created with a fine-tip black pen. All Rights Reserved (C) Copyright 1992 Jerry Stern L E T T E R H E A D K I T ( Windows ) V. 2.1 17 EDITING EQUATIONS AS TEXT ========================= Nearly all letterheads will benefit from the use of a reasonably oversized typeface. Users of Windows 3.1 can use scalable TrueType fonts for large text, users of the ATM software included with WP/WIN 5.2 can use Adobe fonts, and many users of Windows 3.0 may be able to use a scalable printer font or a third-party font package to provide the needed typeface. But for users of Windows 3.0 who have no other way to create a large typeface, or for ALL users who choose to use a WordPerfect printer driver, WordPerfect for Windows can print large print in two additional ways: The typeface may be imported as a graphic from DrawPerfect or WP Presentations, which works reasonably well, or the typeface may be created in the Equation Editor, which can print any text needed in any size. The sample letterheads provided with The Letterhead Kit for Windows use the Equation Editor to provide large text. In most ways, using the Equation Editor to provide text for a letterhead, or for a newsletter headline, is no different than using it for mathematics. However, the tips below should help adapt the editor to our more mundane uses. 1) To edit an equation, point at it with the mouse pointer, and double-click to enter the Equation Editor. In the top box, edit the text as you would edit normal text. Changes that you make will not show in the equation display box until you click Redisplay on the Button Bar to redraw the equation. When you are finished making changes, click Close to return to the document screen. For more help, enter the Equation Editor as above, and then press Help (F1). 2) The Equation Editor, by default, uses italics for everything. To print any text in a normal typeface, enclose the text in brackets, and place "func" before it, like this: func{This text will print in a normal typeface.} 3) Spaces between words will not appear as spaces in the equation. The example above will print as "Thistextwillprint..." Replace all full size spaces with tildes, like this: func{This~text~will~be~properly~spaced.} 4) Half-size spaces are available. Some spaces using the tilde will be too large, so replace tildes as needed with the reverse single quote: func{1234`Half`Spaced~Avenue} All Rights Reserved (C) Copyright 1992 Jerry Stern L E T T E R H E A D K I T ( Windows ) V. 2.1 18 5) Some words represent mathematical commands or symbols, and will not normally print as text. Any word listed in the left-side box on the Equation Editor screen has a symbol attached, but here are the words and characters most likely to cause problems in normal text: and not or to from over # & Precede those words with a reverse backslash to tell the Equation Editor to print the word instead of the symbol. "Wilma & Betty's Over & Under Weavers, Inc." would become: func{Wilma~\&~Betty's~\Over~\&~Under~Weavers,~Inc.} 6) The size of text is set by choosing File, Settings to reach the Equation Settings dialog box, and typing the size in points in the box under "Graphic Font Size." Click OK or press Enter to return to the Equation Editor. One point equals 1/72" of an inch, and normal text ranges from 10 to 12 points. Try using 18 to 24 point text as a starting point for your letterhead. Normally, all the text within the equation will use the same point size. However, the new SCALESYM command will allow portions of an equation to be made larger or smaller. This command is available in WordPerfect for Windows and in WordPerfect for DOS releases dated 12/31/90 and later. (If you choose to use the SCALESYM command in WP/Win, your letterhead will not convert properly to older versions of WP/DOS.) Here is the description of the new command, from the WordPerfect Corp. Enhancements disk: Equations, Command Syntax (12/31/90) The SCALESYM command has been added to the Equation Editor. The syntax is SCALESYM n symbol, where n is the percentage of the normal size of the symbol. For example, to make the integral sign 300% larger, type SCALESYM 300 int. All Rights Reserved (C) Copyright 1992 Jerry Stern L E T T E R H E A D K I T ( Windows ) V. 2.1 19 TROUBLE-SHOOTER'S GUIDE ======================= These hints and explanations should not be needed for using the letterhead, blank forms, macros, and payment graphics, but browsing through them may save you time and improve your results. ERROR MESSAGE APPEARS --------------------- "The execution is being canceled because of a "Not Found" condition." Check the location of the files copied from the distribution disk. The .WCM and .WWB files must be in the macro directory, as well as a file named LTRHEAD.CFG, containing the name of the directory holding the forms and message graphics. See the details beginning on page 7. PAYMENT GRAPHICS PRINT BADLY ---------------------------- Check the Document Setting/Graphics Quality setting in the print dialog box, and set it to High. FORMS PRINT VERY SLOWLY ----------------------- Some combinations of equipment print very slowly. In particular, Windows 3.0 running on a 80286 computer, combined with a nine-pin dot matrix printer, will become lethargic when printing tables. Graphics slow down the process even more. However, nearly all of the payment graphics in this package were created in vector format with DrawPerfect 1.1. These graphics print more quickly than any other type of artwork, and deleting the payment graphic from an invoice will save very little printing time. FOR FASTER PRINTING, TRY: ------------------------- When using a Windows printer driver, upgrade to Windows 3.1, which prints far more quickly than Windows 3.0. Once you have upgraded, use TrueType fonts, which are faster than any third- party add-on font packages. (If you add fonts to Windows 3.1, add only TrueType. There are several good font translation utility programs available.) All Rights Reserved (C) Copyright 1992 Jerry Stern L E T T E R H E A D K I T ( Windows ) V. 2.1 20 If using WP/WIN 5.1, upgrade to 5.2. The initial release of WordPerfect for Windows 5.2 is already faster than any interim version of 5.1. If you have at least four megabytes of memory available, add a ram drive to your system, and divert all the temporary printing files to it, by adding a SET TEMP=f:, to your AUTOEXEC.BAT, where f: is the ram drive. (Look up RAMDRIVE.SYS and the SET command in any good DOS or Windows reference.) If you must use Windows 3.0, use a WordPerfect printer driver in preference to the Windows variety. THE GRAPHICS TEXT DOES NOT PRINT IN THE CORRECT FONT ---------------------------------------------------- If the graphic was created using DrawPerfect 1.1, the font used by DrawPerfect must be present in the WP.DRS file in the WordPerfect program directory. The original DRS file that ships with WordPerfect supports only Courier (typewriter), Helvetica (no serifs), and Roman (with serifs). The largest WP.DRS file is the version used by DrawPerfect 1,1, which supports many additional fonts. If you have are a registered user of The Letterhead Kit, and would like to use a decorative font in your letterhead, contact Science Translations for assistance. For more information on DRS files, see page 21. WP/WIN REDRAWS THE FAX AND BILL TABLES SEVERAL TIMES ---------------------------------------------------- This is the result of trying to create a table, with lines that are really graphics, and fill it with text, and then display it in a graphical environment. First, upgrade to 5.2. The newer version of WP/WIN still will do this, but nowhere near as often. Second, if the redrawing is still annoying, switch to Draft Mode, available on the View menu. All Rights Reserved (C) Copyright 1992 Jerry Stern L E T T E R H E A D K I T ( Windows ) V. 2.1 21 DRIVER RESOURCE FILES, SPECIAL CHARACTERS, AND DRAWPERFECT ========================================================== WordPerfect uses the WP.DRS file to print special characters, but there are four different driver resource files available, each with a different purpose, and each of these will change the printed results of fonts created graphically by WordPerfect. These fonts include special characters, equations, and graphics created in DrawPerfect that include text. Which DRS file should you use? Most users will be satisfied with the default DRS file, but users of laptops, DrawPerfect, or foreign language modules may wish to change to another DRS file. WP.DRS--Shipped with WordPerfect 5.1 for DOS and Windows -------------------------------------------------------- The WP.DRS file that ships with WordPerfect 5.1 contains font information for creating the most-used characters in Courier, Helvetica, and Times Roman. Hebrew, Cyrillic, and some letters in other character sets will print as simple stick figures, but most other characters will print nicely. WPSMALL.DRS--Shipped with WordPerfect 5.1 ----------------------------------------- WPSMALL.DRS is used automatically by WordPerfect if it cannot find WP.DRS. This small driver resource file is usually used on laptops or other computers that must run WordPerfect from floppy disks. The file contains the basic character shapes needed to print special characters, equations, and DrawPerfect graphics, but every character will print in the same font, Courier Simplex, an extremely plain version of Courier that is built as a set of vectors, or thin lines. International Expanded DRS File--Shipped with Language Modules, or Available from WordPerfect Sales --------------------------------------------------------------- The International driver resource file contains only the font information to match Courier, Helvetica, and Times Roman fonts, but all the characters, except those in set eleven (Hiragana and Katakana), will print as normal, fully-fleshed-out fonts. All Rights Reserved (C) Copyright 1992 Jerry Stern L E T T E R H E A D K I T ( Windows ) V. 2.1 22 WP.DRS--Shipped with DrawPerfect 1.1 ------------------------------------ The WP.DRS file that is provided with DrawPerfect is much larger than either of WordPerfect's standard driver resource files, and it contains character shapes for all the fonts supported by DrawPerfect. However, many international characters will still print as stick figures. If you create a graphic in DrawPerfect that uses a fancy font, and then bring that graphic into WordPerfect as a WPG file, the font that WordPerfect uses for the graphic text will be the font most similar to the original font. For example, Old English text will print as Times Roman if the WordPerfect standard DRS file or International DRS file is in use, as Courier Simplex when using WPSMALL.DRS, or as Old English when the DrawPerfect DRS file is in use. DrawPerfect users can prevent this problem by copying the WP.DRS file from their DrawPerfect directory into the directory containing the WordPerfect program (usually the WPC directory), after renaming the original WP.DRS file to WP-DRS.OLD for safekeeping. All Rights Reserved (C) Copyright 1992 Jerry Stern L E T T E R H E A D K I T ( Windows ) V. 2.1 23 INDEX ===== ASP . . . . . . . . . . . . . 4, 5 BILL . . . . . . 6, 10, 11, 14, 20 bonus . . . . . . . . . . 4, 5, 12 DESC.SDI . . . . . . . . . . . . 6 editing . . . . . . . . . . 10, 17 equation editor . . . . 10, 17, 18 FAX . . . . . . 4-6, 10, 11, 14, 20 FILE_ID.DIZ . . . . . . . . . . . 6 HELP! . . . . . . . . . . 6, 13, 14 interim release . . . . . . . 1, 11 International . . . . . . 9, 21, 22 LABELME . . . . . . . . . . . 6, 15 labels . . . . . . . . . . . . 15 LETTER . . . . . 6, 8, 10, 12, 14 memory . . . . . . . . . . . . 20 ombudsman . . . . . . . . . . . . 5 PAYME . . . . . . . . . . 6, 10, 15 PRINTMAN.BAT . . . . . . . 1, 6, 7 README.NOW . . . . . . . . . . . 6 RECALC . . . . . . . . . . 10, 11 registration . . . . . . . . . 3-5 scanned logos . . . . . . . . . 16 SETUP.BAT . . . . . . . . 6, 7, 10 SHARE . . . . . . . . . . . 3, 6, 8 shareware . . . . . . . . . 1, 3-5 SHIPME . . . . . . . . . . . 6, 15 SIGN . . . . . . . . 6, 15, 16, 18 signature . . . . . . 6, 11, 15, 16 support . . . . . . . . . . . 5, 11 tips . . . . . . . . . . . . . 17 trouble . . . . . . . . . . . . 19 Wood Clips . . . . . . . . . 6, 12 WPG . . . . 6, 8, 9, 12, 15, 16, 22 All Rights Reserved (C) Copyright 1992 Jerry Stern